Safeguarding Policy

Safeguarding & Behaviour Policy

DTCA – Group Ltd, (*DTCA) has adopted this safeguarding policy and expects every adult working or helping at DTCA to support and comply with it.  This policy shall apply to all Staff, Managers, Directors, Volunteers, Students, Apprentices or anyone working on behalf of the company.
The intended purpose of this policy is to protect children and young people who receive any service from us.
The Company believes that no child or young person should experience abuse or harm and are committed to the protection of children and young people.  There are situations where children need protection, including, but not limited to:
  • Sexual abuse.
  • Grooming
  • Physical and emotional abuse and neglect.
  • Domestic violence.
  • Inappropriate supervision by staff or volunteers.
  • Bullying, cyber bullying, acts of violence and aggression.
  • Victimisation
  • Self-harm.
  • Unsafe environments and activities.
  • Crime; and
  • Exploitation
Therefore, safeguarding the welfare of children and young people is part of our core business and all staff are DBS checked, First Aid qualified and have undertaken children’s Safeguarding training.
DTCA – Group Ltd recognises that:
  • The welfare of the child is paramount.
  • All children regardless of race, gender, religious belief, disability, age, sexual orientation or identity have a right to equal protection from harm.
  • Some children are more vulnerable to harm as a result of their circumstances, prior experience, communication needs or level of dependency; and
  • Working with children, young people, their parents and/or guardians, carers or other agencies is essential to protecting their wellbeing.
It is the duty of all adults working for us to safeguard the welfare of children and young people by creating an environment that protects them from harm. The well-being of children and young people is paramount for all staff and accordingly, they must make themselves aware of this policy.
For the purposes of this policy, DTCA – Group Ltd responsibilities cover:
  • Identifying specific safeguarding concerns that need to be raised with a senior manager within the responsible provider and/or authority.
  • Responding to specific child protection concerns about children at risk of significant harm that are likely to need to be referred through to social care services and possibly the police.
All DTCA – Group employees, and those who undertake work on DTCA – Group behalf, must maintain a proper focus on safeguarding children and young people, this must be reflected both in sound individual practice and in our internal policies and guidance. All permanent and contracted staff working with children and young people (including young people who are vulnerable adults) must:
  • Give the highest priority to their safety and welfare.
  • Recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and young people.
  • Respond appropriately to disclosure by a child, or young person, of abuse.   Respond appropriately to allegations against staff, other adults and against themselves.
  • Contribute, as necessary, to all stages of Danny Thomas Coaching Academy safeguarding and protection processes.
Prevention of Bullying
We will not tolerate the bullying of children, either by adults or by other children.  The team will review all incidents of bullying and assess the likely future risk to children.  If appropriate, the team will consider banning a child from future events, but only in accordance with our rules and procedures.
Photographing Children
No photos will be taken or published of any child unless prior written permission is sought from a person with parental responsibility.  If any person has any concerns regarding any person taking photos at an activity, that person should contact DTCA immediately.
Responsibilities and collection of children
DTCA – Group has procedures in place for children whose parents or carers do not collect them from an activity at a specified time. All parents and carers are made aware that their children should be met no later than 15 minutes after an activity has finished. Should the child not be collected within 15 minutes, coaching staff have emergency contact numbers. Only the (primary) adult delivering the child to the session is entitled to collect the child, unless alternatives have been discussed with the primary adult. Under no circumstances will a child be released to anyone without this prior approval.
Ratio of Adults to Children
DTCA – Group adopts best practice in relation to the supervision of Adults to Children. Procedures are in place to fully risk assess the types of activity and participant ability to ensure appropriate ratio of staff/coaches to participants.
Managing Behaviour, Discipline and Acceptable Restraint
Adults supervising children will never use any form of corporal punishment.  If physical restraint is necessary to prevent injury to any person or to prevent serious damage to property, then the minimum necessary restraint may be used – but for that purpose only.
The company may apply further disciplinary sanction; namely the banning of the child from one or more future activities over the following 12 months.  Any such sanction would be determined and applied to by Danny Thomas, Managing Director, DTCA.
A parent who is aggrieved by this ban may appeal to the company who will hear the views of all relevant persons.  The decision of the company is then final.  Any such appeals should be made to and will be determined by Danny Thomas.
Legal Framework
This policy has been drawn up in accordance with the following legislations and guidance.
Children’s Act 2004
General Data Protection Regulation
Data Protection Act 2018
Human Rights Act 1998
Safeguarding Vulnerable Groups Act 2006
Children and Families Act 2014
Children and Social Work Act 2017
Behaviour Policy
DTCA – Group believe that children flourish in a well-structured environment, where all children know what is expected of them.  All children should be free to attend and enjoy all our sport sessions without fear of being hurt or bullied. Therefore, our objective is to create an environment which encourages self-discipline and self-esteem in an atmosphere of mutual respect and where all children can appreciate the needs of others.
Basic Principles of DTCA Code of Behaviour
  • Identify acceptable and unacceptable behaviour.
  • Encourage cooperation, honest, fairness and respect.
  • Create an environment where your self-esteem, self-respect and self- confidence will grow.
  • Encourage you to recognise and respect the rights of others.
  • Encourage you to take responsibility for your own behaviour.
  • Help resolve conflicts and make it clear what will happen if you decide not to follow the code.
Dos and Don’ts
You should:
  • Cooperate with others.
  • Be friendly.
  • Listen to Others.
  • Be helpful.
  • Have good manners.
  • Treat everyone with respect.
  • Take responsibility for your own behaviour.
  • Talk to a responsible adult about anything that worries or concerns you.
  • Follow this code of behaviour and other rules (including the law).
  • Join in and have fun.
You Shouldn’t:
  • Be disrespectful to anyone else.
  • Bully other people (online or offline).
  • Behave in a way that could be intimidating.
  • Be abusive towards anyone.
To achieve this all DTCA – Group staff will be:
  • Consistent and firm, but fair and kind.
    • Will agree the above values with the children at the start of each session.
    • The Behaviour values will be regularly discussed with the children.
    • They will be explained to all newcomers (staff and children).
All DTCA – Group staff will be a positive role model for children regarding the adherence to the behaviour values.  They will resolve conflict calmly and with a courteous demeanour. Positive behaviour will be praised wherever possible, and the situation where a child only receives attention for unacceptable behaviour should be avoided.
When unacceptable Behaviour occurs:
  • Neither physical punishments nor the threat of physical punishments will ever be used. This includes, but is not limited to – shaking, smacking, pushing or pulling.
  • Children will never be sent out of the coaching area alone.
  • Children will first be told that such behaviour (bad language, activities causing possible danger etc.) is unacceptable.
  • Children are expected to apologise for hurting or upsetting another person, even if it was an accident.
  • It will always be made clear to the child that it is the behaviour that is unwelcome, not the child.
  • Staff will never shout, except to warn of a danger.
  • Staff will make themselves aware of and respect a range of cultural expectations regarding interpersonal interactions.
  • Staff will deal with inappropriate behaviour in a way that encourages the child’s development in a positive way.
  • Recurring problems will be tackled by a variety of means, using positive reinforcement, rewards for good behaviour, such as chart Team rewards etc.
  • Recurring problems will be tackled in partnership with the family and the whole club, possibly resulting in a short-term suspension in order to discuss the situation.
  • At this point the situation will be discussed with the parent or carer and a mutually acceptable solution found. Permission for targeted observations may be sought.
  • Every effort will be made to help the child adjust his/ her behaviour.
  • Should problems persist, unbiased observation records may be kept and countersigned by a witness. Parents will have access to these records.
  • A review of the observation records will be held, the family may attend but results outlining any support or strategy we can offer will be outlined.
  • Hopefully, as a result of this some improvement will be noticed and noted.
  • Should there still be problems, suspension may will be deemed necessary, and will be written on an incident form.
  • Parents should note that refunds will not be given in such cases, that should they wish the place to be held during the exclusion, it must be paid for.
  • The child will be allowed to return if he/she shows willing to alter their behaviour.
  • Their return is on a trial basis.
  • Should any incidents occur during this time, exclusion will be immediate and permanent.
  • Should a child need to be suspended twice, there will be no offer of return.
This Policy is approved and robustly endorsed by DTCA – Group Ltd and is due for review every 12 months.
September 2021